Privacy Policy
Last Updated: September 18, 2026 • FinFile Technologies Inc.
Data Protection & Confidentiality Principles
FinFile processes transaction data and compliance documentation solely to enable reporting entities to fulfill their statutory obligations under the PCMLTFA. Customer data is handled with strict organizational and technical security controls.
1. Personal Information We Process
In our capacity as a diligence automation and compliance custody platform for Canadian reporting entities under the PCMLTFA, FinFile processes data strictly on behalf of licensed brokerages:
- Client Identification: Legal name, date of birth, residential address, government photo ID metadata.
- Transaction Context: Purchase agreements, deposit receipts, closing dates, source of funds declarations.
- Compliance Audit Metadata: Officer sign-offs, human reconciliation notes, SHA-256 evidence logs.
2. Processing Scope & AI Usage
FinFile processes transaction documents strictly to generate deterministic compliance findings and extract transaction facts for broker review. Document contents are processed only for the dedicated execution of brokerage compliance tasks and are not repurposed.
3. Statutory 7-Year Retention & Cryptographic Custody
Under Canadian PCMLTFR Part 1 and provincial real estate council regulations (including BCFSA and FSRA), brokerages must preserve complete compliance transaction records for a minimum of 5 to 7 years. FinFile provides immutable, timestamped custody with verifiable SHA-256 cryptographic digests ensuring document integrity during regulatory audits.
4. Contact FinFile Privacy Officer
For privacy questions or data inquiries:
Email: privacy@finfile.ca
FinFile Technologies Inc., 1055 West Georgia Street, Vancouver, BC V6E 3P3